SAIA

NEWSLETTER March 2016 – Business

February 29, 2016adminNewsletters

Business@SAIA

Finance

march4(O)

Esther van Tonder
Executive Manager, Finance and Human Resources

Early Payment Helps Architecture Progress

To date we have received 73 per cent of our SAIA practice levies and 80 per cent of individual membership subscriptions. These funds are mainly used to further the interest of our members and architecture in general. In short, we cannot supply the services required from SAIA without sufficient funds and cannot effectively strategise and plan SAIA’s way forward without your subscriptions. A great big thank you to all those who made payment within the required time and to the SAIA practices who responded so positively to our November reminder.

Unfortunately, 27 per cent of the SAIA practices have not yet submitted their levies which makes it difficult for us to embark on certain projects. So, in the interests of helping SAIA make the impact you desire in the Built Environment, we encourage you to make payment as soon as possible.

image001 image02 image003 image004

We’re One Big Happy Family

As SAIA approaches its ninetieth birthday, we know that many architects have loved and benefitted from SAIA’s work over the decades. As we value you as members, it would be like losing a family member if you were not to be a part of the SAIA family. However, families have guidelines and we have rules regarding those who belong to SAIA. Unfortunately, termination of a SAIA practice occurs under the following circumstances:

  • The principal member/s cease to be a member of SAIA.
  • Failure of a SAIA practice to pay the practice levy.
  • Please note that a member shall forfeit membership when a member’s practice shall cease to be a SAIA practice.

So, if you are one of the minority who have not paid your practice levy, don’t risk being left out in the cold. Contact us today to make arrangements regarding payment.

SAIA PRACTICES

(as per the new adopted constitution of 1 July 2015)

  • A SAIA practice is a practice that consists of at least one principal who is a member of SAIA. Status as a SAIA Practice is mandatory. They must submit an annual declaration stating the architectural staff complement of the practice as at 1 July in order for SAIA to calculate the practice levy for the year. SAIA issues the relevant tax invoice.

LETTERS OF DESIGNATION:
A SAIA practice may use:

  • the designation: “SAIA Practice” or
  • the description: “A registered Practice of the South African Institute of Architects” and/or
  • the SAIA logo on any practice or marketing material,

but not in the name of the practice.

The following principles apply to SAIA practices. These are presented as the most frequently asked questions.

What is a practice?

  • Every architectural practice must be recorded with the SA Council for the Architectural Profession (SACAP) in compliance with the SACAP Code of Professional Conduct Rules (Rule 5 page 94 of the Government Gazette of 27 November 2009).
  • A person or persons who operate a practice in their own name or as a partnership, a cc, a company or the like, must submit details of the practice name, address, etc to SACAP within 30 days.
  • If, for business reasons, a person operates more than one firm or company from the same address, each practice must be recorded with SACAP.
  • If a firm or company has more than one office, each branch office must be recorded with SACAP.
  • Joint ventures set up by two or more practices for a specific venture do not necessarily constitute a practice, unless it is recorded with SACAP as a separate practice entity.
  • This listing of Architectural practices is updated on a continual basis by SACAP in accordance with the regulations. SAIA maintains a data base of SAIA practices from the information received.

What is a SAIA practice?

  • Every SACAP recorded practice and where at least one principal is a member of SAIA, deemed to be deemed to be a SAIA practice. (clause 9 of the SAIA constitution of 01‐07‐2015

What is an employee?

  • An employee is a person employed by the practice and includes persons on performance-based term contracts and half-day or part-time staff.
  • An employee is defined in the Income Tax Act (1962) and the Skills Development Levies Act in more detail, but simply put, it includes persons whose remuneration is subject to Unemployment Insurance Fund (UIF) contributions,
  • Architectural staff are architects, technologists or draughtspersons, designers or CAD operators and includes the principals (shareholders) of the firm.
  • Administrative staff are non-technical and include accountants, bookkeepers, front line support, personal assistants, filing clerks, etc.
  • Support staff include cleaners, messengers, gardeners, etc.

What is the architectural staff complement?

  • For purposes of determining the size of each SAIA practice the term architectural staff complement/employee units is used.
  • The total number of employee units in a practice is determined by the total number of principals and architectural staff.
  • Half-day or part-time employees are calculated on a pro rata basis, e.g. 2 half-day employees = 1 employee unit.
  • Admin, technical and support staff is excluded from calculating the number of employee units in a practice.

How much will the annual subscriptions be and how will it be determined?
The subscriptions are due annually on 1 July.

  • Payment should reach SAIA no later than 31 August.
  • A levy per category plus the TOTAL number of Architectural employees are used to calculate the SAIA practice levy due by each SAIA Practice.
  • The levies (Vat Excl) per category are:
    Category Size of Practice Levy (Vat Excl)
    Micro 1 employee unit R800-00
    Small 2 – 3 employee units R2,000-00
    Medium 4 – 9 employee units R5,200-00
    Large 10 – 15 employee units R12,000-00
    Macro 16+ employee units R30,000-00
  • The rate per employee unit is R300-00 per employee.
  • How to calculate the SAIA Practice Levy:
    For Example:If the total number of Architectural employees declared equals 4, then the category will be “MEDIUM” .
    Levy for MEDIUM practice 5,200-00
    4 (Employees, incl principals) x R300-00 1,200-00
    Sub Total 6,400-00
    14% VAT 896-00
    Total amount of levies due to SAIA R7,296-00

How should one calculate the SAIA Practice Levy if one operates more than one practice?

  • It is recommended that the principal employer of the practice identifies each architectural staff member in its employ to calculate the total number of employee units of a specific practice.
  • Principals should be included in the calculation of each practice, but it is unlikely that staff will be employed by two practices at the same time.
  • We rely on members to reflect the practice realities in their annual declarations.

How should one calculate the subs of a practice which is formed during the year?

  • Practices which are formed during the financial year must submit the particulars of the practice within 30 days to SACAP and SAIA and the practice will only be liable for a pro rata portion of the annual levies.
  • The subs due are calculated on a monthly basis from the first of the month in which the practice was formed.

If membership is voluntary, why can one not elect to join either as an individual or as a SAIA Practice?

  • Individual membership of a regional institute and therefore of SAIA is voluntary.
  • As per the new adopted constitution of 01-07-2015 the status as a SAIA Practice is mandatory when at least one principal is a member of SAIA
  • There is no provision in the constitution for independent SAIA practice membership.

LEVIES & MEMBERSHIP CERTIFICATES:

  • Individual subscriptions are paid to the Regional institute in accordance with the regional account (including SAIA’s portion for individual membership). Individual members receive a SAIA membership certificate only once upon enrolment
  • Every practice or practice entity as described earlier completes an annual declaration with supporting schedules and submits this, together with the requisite payment to the SA Institute of Architects no later than 31 August. Please note that the responsible principal, duly authorised to do so, signs the declaration.
  • An extended period may in particular cases be allowed:
    • On receipt of a written application from the entity, on condition that the levy shall be paid within 6 months, that they experience financial hardship.
    • An arrangement, in writing, with SAIA that the levies will be paid in monthly instalments.
    • A request in writing to motivate for the practice levies to be waived for one year only, giving full particulars. The board may in its own discretion decide to waive/not to waive the levies.
  • An annual SAIA practice certificate will be issued to all the SAIA practices which are paid-up and in good standing.

TERMINATION OF A SAIA PRACTICE:
A SAIA practice shall cease to be a SAIA practice when:

  • The principal member/s cease to be a member of SAIA.
  • Failure of a SAIA practice to pay the practice levy.
  • Please note that a member shall forfeit membership when a member’s practice shall cease to be a SAIA practice.

Marketing, Communication and Sponsorship

march5(O)

Debbie Kirk
Executive Manager: Marketing, Communication and Fundraising

Off to a Good Start

The new year started on a positive note with the Corobrik SAIA pre-in loco inspection being hosted at the University of the Witwatersrand. With the help of Professor Kotze a magnificent display of the 66 entries for this years’ Award programme was proudly on display.

On 12 February the adjudicators gave of their time and expertise during a lecture on areas of architecture that they hold dear. The lecture was well attended, comments about the event enthusiastic and positive PR flowed as a result for both SAIA and generous sponsor, Corobrik. Now the excitement builds to see which projects come out tops in this highly prestigious Award Programme which is growing in stature and importance year by year.

AfriSam

The count-down clock is ticking, with about a month before the AfriSam SAIA Awards for Sustainable Development close. Don’t miss out on this superb opportunity to show how visionary you are as an architect; able to design iconic buildings which are also sustainable and thus tangible proof of South African architects’ commitment to changing our country for the better through their Design.

New Look

We’ve re-freshed our Newsletters and Newsflashes and now look forward to enhancing other Marketing and Communications channels, so watch this space for further development.

There’s plenty more on the SAIA Marketing and Communications Schedule to share, but then there are also a number editions of News@SAIA to keep you in-touch and well-informed for you to look out for this year.

Debbie Kirk
Executive Manager, Marketing Communications and Sponsorship

Practice

 

march7(O)

Bryan Wallis
Executive Manager: Education

 

Developments in the Professional Environment

The closing months of 2015 and the first two months of 2016 have seen a flurry of activity which has the potential for significant impact on the professional environment in which architecture is practiced. The main issues can be summarised as follows.

Guideline Professional fees

Section 34(2) provides that SACAP shall, annually determine guideline professional fees and publish those fees in the Gazette. The Competition Commission has however, by way of a notice published on 11 February 2016, rejected applications for exemptions from provisions of the Competition Act relating to the publication of guideline professional fees.

Effectively this means that SACAP may not publish professional guideline fees in the future without the risk of incurring sanction by the Competition Commission. At the time of writing the full implications and ramifications of the Competition Commission’s decision are not clear. SACAP has indicated its intention of appealing this decision.

Identification of Work

Section 26(1) of the Architectural Profession Act 2000 (Act 44 of 2000) requires the SACAP must consult with various interested and affected parties regarding the identification of the type of architectural work which may be performed by persons registered in any of the categories referred to in section 18 of the act, including work which may fall within the scope of any other profession regulated by the professions’ acts referred to in the CBE Act of 2000.

Section 26(2) requires that SACAP must, after the consultation process, submit recommendations to the CBE regarding work identified for registered persons in the different categories and the CBE will, after consideration, identify such work in terms of section 20 of the CBE act of 2000 (Act 43 of 2000).

Section 26(3) prohibits persons who are not registered with SACAP from undertaking any work identified for registered persons, subject to the provisions of section 26(4).

After lengthy deliberation SACAP published in 2011 an Interim Policy on the Identification of Work for the Architectural Profession (Board Notice 154 of 2011).

On 30 November 2015, SACAP published Board Notice 258 of 2015 withdrawing the Interim Policy on the Identification of Work for the Architectural Profession (Board Notice 154 of 2011). SACAP has also withdrawn the Architectural Compliance certificate which was required to be submitted to local authorities with applications for building plan approvals. Following the withdrawal of BN 154 of 2011, SACAP, on 3 February 2016, published Board Notice 10 of 2016, Interim Rule on the Identification of Work for the Architectural Profession.

In SAIA’s view this interim rule is inadequate and does not provide sufficient clarity on the question of what qualifications, competences and experience are required to practice architecture in the four categories of registration provided for in the Act.

On 4 February 2016, the Competition Commission rejected five of the six Built Environment councils’ application for exemptions from the provisions of the Competition Act relating to the identification of work for registered professionals. In its notice of 4 February 2016, the Competition Commission states that the application submitted by SACAP in this regard is still under consideration.

SACAP has drafted a proposal for a new policy on the Identification of Work for the Architectural Profession. This proposal is now the subject of consolation and public comment – see SACAP invitation to a Public and Stakeholder Engagement meeting to be held on 10 March 2016. At the time of writing the implications as regards requirements for building plan approvals are not clear and members are advised to consult with local authorities as to their specific requirements.

Renewal of Registration and CPD

SACAP has proposed a new policy on the renewal of professional registration and related CPD requirements. If adopted, the proposal would require that registered person must renew their professional registration annually. Further, there are proposals for amending the current CPD framework which would, inter alia, introduce what SAIA considers to be unrealistic and unnecessarily bureaucratic administrative practices into the CPD framework. SAIA has previously communicated its concerns in this regard to SACAP. The proposal will be a topic for discussion at the upcoming Public and Stakeholder Engagement meeting to be held on
10 March 2016.

SACAP Public and Stakeholder Engagement: 10 March 2016

SACAP will be holding a public and stakeholder engagement meeting on 10 March 2016.

The following issues will form the basis of the consultation:

  1. The role of Voluntary Associations (VA’s) within the Architectural Profession. Renewal of Voluntary Associations (VA’s) – requirements for Recognition and Maintenance of Recognition of a Voluntary Association in terms of section 25 read with section 14(d) of the Act – Draft Policy
  2.  Continuing Professional Development (CPD)
  3.  Identification of Work (IDoW)
  4.  Recognition of Prior Learning (RPL)
  5.  Professional Fees

SACAP proposals for items 1 to 4 above are downloadable via following link

http://www.sacapsa.com/news/272179/SACAP–Stakeholder-Public-Engagement-meeting–10-March-2016.htm

SAIA will be providing feedback as soon as possible.

Practice and Stakeholder Management

march8(O)

Ludwich Ackermann
Executive Manager: Practice and Stakeholder Management

Ludwich Ackermann, Takes the SAIA Practice and Stakeholder Engagement Helm

I have been fortunate to have experienced in a wide variety of practice environments ranging from small to large during my career.

My dealings with SAIA started gaining momentum when I started my own practice and I found their support a critical aspect of my professional development and would recommend any young architect to join. It is a privilege and an honour to join SAIA as Executive – Practice and Stakeholder Engagement as of February 2016. I already enjoy the challenge and opportunity of the role in engaging with the industry on all its levels in this role. I believe that I can benefit our embers by applying my specific skills to this role.

My Architectural alma mater is the University of Pretoria and I also hold a prior qualification from the University of Johannesburg. I enjoy the outdoors and I have recently set some goals in trail running that I also hope to accomplish this year.

T.L. Ackermann

Transformation

SAIA and SACAP Collaborate to Promote Women Architects

march9(O)

(From left) Penelope Sebe – Manager: SAIA Transformation, Karuni Naidoo – Chairperson: WIASA (SACAP), Ruben Reddy – President: SAIA Kwa-Zulu Natal, Janine Hicks – KZN Commissioner for Gender Equality, Kevin Bingham – SAIA Vice – President

Since the launch of the SACAP WIASA Transformation Programme in August 2015 at the Sophia Gray Memorial Lecture, great engagements have recently transpired between the SAIA Transformation Committee and WIASA. SAIA has since resolved to support the SACAP Women in Architecture South Africa (WIASA) Programme.

Although, much of the SAIA Transformation Programme is focused on Education – bringing forth solutions such as a SAIA Bursary Fund to address some of the socio-economic challenges faced by architectural students or those that are interested in studying for an architectural qualification. SAIA has taken a position to integrate some of the WIASA initiatives in to its own Transformation Programme. This was done to strengthen efforts as the aim of the collaboration (to name a few) is to promote the profession; increase the number of architects entering into the profession; develop leadership amongst SAIA women architects; and increase opportunities and benefits for the SAIA Membership.

Our position as SAIA will always be to put our members first and see to that the membership benefits from all the programmes and initiatives that SAIA implements.

SAIA is looking forward to a great journey ahead with WIASA, which will bring great transformation for women in architecture as well as the profession.

Look out for the transformation initiatives taking place in SAIA and its regions.

Ms Penelope Sebe
Manager: Transformation